Our COSSPP Communications Team is here to help faculty and staff with promotional needs. Below are key resources and guidelines to ensure smooth collaboration.
Key Resources
📌 Style Guide: Bookmark COSSPP Style Guide for FSU branding updates, college logos, letterheads, PowerPoint templates, and promotional guidelines. Updates include FSU’s rebranding and best practices for working with our team (e.g., 4 weeks’ notice for events).
📌 SharePoint Site: Access event photos, faculty/staff headshots, logos, templates, and business resources. (Continually updated!)
📌 Canva Pro: Use the College’s Canva Pro account (loaded with FSU branding materials and templates). FSU is transitioning to an Enterprise Canva account (originally set for 9/1/24 but still in progress). Continue using our Canva Pro account until migration is finalized.
Promotion & Work Requests
📢 Events & Deadlines: Submit requests via COSSPP Promo Request Form at least 4 weeks in advance for standard events and recurring deadline promotions [8-10 work weeks (accounting for campus closures) for major initiatives]. Urgent requests require unit head approval (CC them in your email to rebecca.sage@fsu.edu). If you lack complete details, submit what you can and send updates as they become available, but understand this impacts our ability to provide services by your deadline.
📢 Faculty & Staff News: Email rebecca.sage@fsu.edu with updates on publications, research, awards, grants, service involvement, media mentions, and other achievements.
📢 Student & Alumni Features: Nominate outstanding students/alumni for a COSSPP feature via Spotlight Survey. If you know of an alumnus with a notable accomplishment, invite them to complete the survey or email details to rebecca.sage@fsu.edu.
📢 Research Spotlights: Faculty can submit research for promotion through this 15-minute Research Spotlight Form. Include any FSU faculty or student co-authors.
📢 Student Newsletter: Submit content 5 business days before the 1st of each month. Required details: headline, date, time, location, details, and links. Content from COSSPP Promo Requests will be included if final materials are ready by deadline. Find an archive of past newsletters here.
Photography Services
📷 Limited availability based on staffing—email rebecca.sage@fsu.edu early to request.
📷 Camera available for faculty/staff checkout—email for details.
COSSPP Communications Internship Program
🔹 Provides additional communications support while training undergraduate and graduate students.
🔹 Requires units to fund a student position (OPS, GA, Intern) and contribute to program costs (negotiated upon entry).
🔹 Directors/Chairs must provide strategic input and oversight while ensuring faculty/staff follow communications policies.
🔹 Email rebecca.sage@fsu.edu to discuss participation—subject to resource availability.
For any questions, contact Rebecca Sage at rebecca.sage@fsu.edu.
Thank you for helping us highlight the amazing work happening at COSSPP! 🚀
Info for Student Groups & FSU Collaborators
We send a monthly newsletter (reaching 5,000+ active majors, faculty and staff through direct mailing, as well as providing an archive for campus partners and prospective students) as close as we can to the 1st of the month to bring them the best from what’s happening around the College and University.
Florida State University’s Registered Student Organizations (RSOs) and FSU units that have programming of interest to social sciences and public policy students are encouraged to share information with COSSPP’s Communications Team and with students using the following avenues.
Student Monthly Newsletter
The College sends a monthly newsletter to students. To submit your event for inclusion in our Student Monthly Newsletter (sent in fall and spring), send full event details (listed below) to cosspp-comm@fsu.edu by the 25th of the current month for the next month.
- Event title:
- Date:
- Time:
- Location:
- Registration info:
- Short description of event (1-2 sentences min):
- Link to the event online (if applicable):
Social Media
Tag @FSUCOSS on social media to help us see your important announcements and events.
Bellamy TVs
Air time on Bellamy TVs is not guaranteed as the primary function is for the college and departments to promote programming to students, faculty, and staff. TV slides must be designed to be 1920x1080px. If your design was created in Canva, share it with cosspp-comm@fsu.edu so our team can access the design if adjustments are needed. Then email rebecca.sage@fsu.edu with the direct link to the design.
Bellamy Posting Boards
Please hang your flyers on the posting boards around Bellamy conscientiously. Don’t cover up others’ flyers, take down old postings, and keep things looking neat and tidy so viewers can see your information. Bring your own push pins or use those that are there. Staples are not preferred because they damage the board.
Promoting Collaborative Events with the College
If you are collaborating with Tonja Guilford or Elizabeth Jones in the Dean’s Suite for your event, please email the following details to rebecca.sage@fsu.edu two weeks prior to your event (at the latest) so that it can be advertised properly:
- 1-2 sentences describing the event (what will attendees experience)
- Canva links to the promotional graphics in the following sizes that all include event date, time location (and way to register if necessary) – ensure designs are shared with cosspp-comm@fsu.edu in Canva first:
- Square: 1080×1080 px
- TV slide: 1920×1080 px (TV slide size should include a QR code if registration is required)
- Web banner: 900×600 px
- All other relevant details
- If you are hosting an alumni panel, the names of each panelist, their title, their company
- If tickets are limited
- If there’s a deadline
Questions
If you have questions, please email COSSPP’s Director of Communications Rebecca Sage at rebecca.sage@fsu.edu.