Info for COSSPP Faculty and Staff
(Find info for RSOs/Collaborating Departments below this section.)
Our Communications Team partners with COSSPP faculty and staff to amplify research, awards, events, and opportunities while ensuring compliance with FSU branding. See our COSSPP Communications Standards and Resources (previously COSSPP Style Guide), which includes FSU branding, policies and procedures, COSSPP resources, and support: bit.ly/COSSPPcomms.
Our team consists of one full-time communications staff member serving the entire college. We prioritize top-tier stories and cross-college initiatives within these resource constraints, while also working to empower unit-level faculty and staff to complete their own day-to-day communications tasks.
Key Resources for Faculty and Staff
COSSPP Communications Standards and Resources (previously COSSPP Style Guide): Bookmark bit.ly/COSSPPcomms for FSU branding and communications requirements, COSSPP resources, and promotional guidelines.
COSSPP Communications SharePoint Site: photos, headshots, logos, business resources bit.ly/COSSPPmedia.
How Our Support Works
All COSSPP units have access to:
- Top-tier news coverage (major awards, research breakthroughs, major curricular initiatives, media features, research spotlights)
- Event and opportunity promotion via the FSU Calendar, COSSPP newsletters, Bellamy TVs — available for self-designed graphics that meet our specifications, regardless of Internship Program participation.
- Templates and brand assets via the COSSPP Comm SharePoint and Canva Enterprise Team
- Professional headshots (Fall & Spring Photo Days)
- Support following FSU brand standards (brand.fsu.edu)
Units participating in the COSSPP Communications Internship Program also receive:
- Unit-specific news stories
- Student and alumni spotlights
- Social media management
- Custom graphics and promotional materials beyond our standard template sets
- Limited website updates related to communications work*
- Event and promotional photography
- Department Alumni & Friends Newsletters (coordinated with the Assistant Director for Student and Alumni Engagement)
*For most website updates, please continue to submit an IT ticket to the Web Team, led by Rachel Ames (rames@fsu.edu). This helps our team focus on communications-specific updates for Internship Program units and makes the best use of everyone’s resources.
Directors/Chairs interested in discussing funding models or joining the program should contact Rebecca Sage at rebecca.sage@fsu.edu.
Promotion & Work Requests
General Faculty & Staff News
All faculty and staff are encouraged to submit updates about top publications, research, awards, grants, service involvement, media mentions, and other achievements via bit.ly/COSSPPpromo, or by emailing COSSPP Comms Director Rebecca Sage at rebecca.sage@fsu.edu.
If your unit is participating in COSSPP’s Communications Internship Program, email both your Communications Associate (intern) and COSSPP’s Comms Director.
Ideal Project Timelines
To ensure quality, accuracy, and adequate promotion time, please follow the planning timelines below when requesting Communications support.
- Standard events or announcements:
- Submit at least 4 weeks in advance.
- (Approximately 2 weeks for content/design development and 2 weeks for promotion.)
- Larger initiatives or multi-asset projects:
- Allow 8–10 work weeks.
- (Examples: conferences, swag, campaign materials, major web updates.)
- Major anniversaries, fundraising initiatives, or milestone campaigns:
- Begin planning several months to one year in advance.
- Loop in Assistant Dean for Development Katherine Cline Ashler at kcline@advance.fsu.edu
Urgent requests require unit head approval, with the Communications Director copied on the request, and cannot be guaranteed.
Projects are prioritized based on strategic impact, available resources, and alignment with college priorities. For detailed submission guidance, visit: bit.ly/COSSPPcomms.
Events & Deadlines for Promotion
COSSPP Communications can help promote college- and unit-level events, student opportunities, application deadlines, and academic programming that align with college priorities.
Review all information at bit.ly/COSSPPcomms and ensure submissions meet those requirements before emailing materials to rebecca.sage@fsu.edu.
Required Graphic Sizes:
If you are submitting your information graphically, please provide graphics in the following sizes. Required: submit a Word doc containing your alt text (per FSU’s digital accessibility guidelines: digitalaccessibility.fsu.edu) along with the graphics when emailing them.
- Web & Newsletter Main Features (3:2): 1800 × 1200 px
- Instagram & Newsletter Events/Opps (4:5): 1080 × 1350 px
- Horizontal TV Slide (16:9): 1920 × 1080 px
(Include a QR code if registration is required. See more about requirements for TV ads below.)
Submission does not guarantee placement. Projects are prioritized based on strategic impact and available capacity.
Monthly Newsletter
We publish a monthly newsletter to highlight the achievements of COSSPP faculty, staff, and students. Finalized content must be submitted by the 15th of the prior month. For details and deadlines, review COSSPP Communications Standards and Resources (previously COSSPP Style Guide): bit.ly/COSSPPcomms.
Student & Alumni Features
Our team develops Student Spotlights and Alumni Spotlights that highlight a variety of accomplishments across our community.
Due to staffing constraints, story development is prioritized for units participating in the Communications Internship Program; however, we do our best to ensure representation across all units.
Eligible students and alumni can submit for a feature story at: bit.ly/COSSPPspotlight.
Research Spotlights
Faculty can submit information about new research for promotion through this 15-minute Research Spotlight Form. Include info about any FSU faculty or student co-authors so we are aware as we prepare the features.
COSSPP Faculty & Staff Support Opportunities
Faculty and staff involved in communications or graphic design for their units are encouraged to connect with our team each semester to align efforts and access resources.
Join us for our “Canva Enterprise + Comm Network” lunch and learn sessions this fall in the Turnbull Conference Room (BEL 105 B). Bring your lunch and any projects you’re working on — we’ll provide design instruction, troubleshoot together, and connect you with resources.
- Wednesday, 9/9, 12–1 p.m.
- Wednesday, 10/14, 12–1 p.m.
- Wednesday, 11/18, 12–1 p.m.
- Wednesday, 12/16, 12–1 p.m.
Review bit.ly/COSSPPcomms before and after attending.
Professional Photos
COSSPP faculty and staff are encouraged to get an updated professional photo with us each fall and spring semester at the Ground Floor Studio (Bellamy 042).
Please find Fall 2026 dates below:
- Monday, Sept. 14, 1–4 p.m.
- Tuesday, Sept. 15, 1–4 p.m.
Students, faculty, and staff have access to FSU Career Center’s Professional Photobooth, which is an excellent on-demand resource.
Note: Interested department chairs and directors should contact Rebecca Sage (rebecca.sage@fsu.edu) to schedule a unit photo day.
COSSPP Communications Internship Program
- Provides additional communications support while training undergraduate and graduate students.
- Requires units to fund a student position and contribute to program costs (negotiated upon entry).
- Directors/Chairs must provide strategic input and oversight while ensuring faculty/staff follow communications policies.
- Email rebecca.sage@fsu.edu to discuss participation—subject to resource availability.
Thank you for helping us highlight the amazing work happening at COSSPP! For any questions, contact Rebecca Sage at rebecca.sage@fsu.edu.
Info for Student Groups & FSU Collaborators
Florida State University’s Registered Student Organizations (RSOs) and FSU units that have programming of interest to social sciences and public policy students are encouraged to share information with COSSPP’s Communications Team and with students using the following avenues.
Please review the following carefully to request help with promoting your events and opportunities so we can work through your requests most efficiently. Submission does not guarantee placement — requests are prioritized based on strategic impact and available capacity.
COSSPP Monthly Newsletter
We send a monthly newsletter (reaching 5,000+ active majors, faculty, and staff through direct mailing, as well as providing an archive for campus partners and prospective students) as close as we can to the 1st of the month to bring them the best from what’s happening around the College and University.
Members of our FSU community who would like to access our newsletters can find them here: cosspp.fsu.edu/get-connected.
To have your event included, email full event details (see list below) to cosspp-comm@fsu.edu by the 15th of the current month for inclusion in the next month’s issue.
Required details: headline, date, time, location, registration information (if applicable), links, short description of event (1-2 sentences min), and graphic (4×5: 1080 × 1350 px).
*Please note, alt text is required for any graphics submitted — see graphic submission requirements below.
Social Media
If you want to request we amplify your social posts, email the direct links to your social posts to cosspp-comm@fsu.edu so we can reshare them.
On Instagram, you may send requests for posts to be collaborative as long as they’re designed to FSU brand standards and are the correct size (4×5: 1080 × 1350 px); review bit.ly/COSSPPcomms for more info about branding standards.
Please also tag our academic departments, centers, and institutes, as appropriate. For a listing, visit: cosspp.fsu.edu/get-involved.
Required Graphic Sizes:
If you are submitting your information graphically, please provide graphics in the following sizes. Required: submit a Word doc containing your alt text (per FSU’s digital accessibility guidelines: digitalaccessibility.fsu.edu) along with the graphics when emailing them.
- Web & Newsletter Main Features (3:2): 1800 × 1200 px
- Instagram & Newsletter Events/Opps (4:5): 1080 × 1350 px
- Horizontal TV Slide (16:9): 1920 × 1080 px
(Include a QR code if registration is required. See more about requirements for TV ads below.)
COSSPP TVs
Air time on COSSPP TVs is not guaranteed, as the primary function is for the college and departments to promote programming to students, faculty, and staff.
Content requirements:
- Please ensure all relevant info is included:
- Date, time, location
- Written URL links with QR code(s) for easy access
- COSSPP units should follow guidelines in COSSPP Communications Standards and Resources (previously COSSPP Style Guide) presentation to ensure FSU Brand compliance: bit.ly/COSSPPcomms.
Submissions:
- Bellamy TVs (First Floor Atrium & Dean’s Office):
- Horizontal TV slides must be designed to be 1920 x 1080 px and submitted as JPGs or PNG files to rebecca.sage@fsu.edu.
- Pepper Center Building (PCB) First Floor TV:
- Vertical TV slides must be designed to be 2160px wide, 3840px tall, with a margin of 120 px from the border of the slide to the text and logos. Submit them to both rebecca.sage@fsu.edu and fac23d@fsu.edu.
Bellamy Posting Boards
Please hang your flyers on the posting boards around Bellamy conscientiously. Don’t cover up others’ flyers, take down old postings, and keep things looking neat and tidy so viewers can see your information. Bring your own push pins or use those that are there. Staples are not permitted because they damage the board.
Promoting Collaborative Events with the College
If you are collaborating with COSSPPs Dean’s Office for your event, please see guidance in bit.ly/COSSPPcomms.
Questions
If you have questions, please email COSSPP’s Director of Communications Rebecca Sage at rebecca.sage@fsu.edu.