Request to Travel Form
Please submit a completed Request to Travel Form to the Chairperson as soon as you know you will be traveling. This form should be submitted via the Geography work request in-box at coss-geography-requests@fsu.edu.
Assigning your Travel Delegate (upon approval for travel)
Once approved for travel, follow the instructions below. First, assign your travel delegates as the Administrative Specialist and the Administrative Associate, Michal Bryant (mbryant2@fsu.edu). This will allow them access to your profile and ability to prepare and submit expense reports on your behalf.
- Go to my.fsu.edu
- Click on the shortcut “C” icon (this will take you to the Concur site)
- Click on your “Profile Settings”
- Click on “Request Settings” (left side)
- Click on “Request Delegates”
- Click “Add”
- Type the Travel delegates’ names into the Search bar
- Check mark all of the boxes across
- Save
Travel Information
Then, all business air travel MUST be booked in Concur or over the phone with World Travel Services, Inc. Although not required, FSU also encourages travelers to book hotels and rental cars in Concur or with World Travel. Travelers should have a fully approved Travel Request in place before booking a trip.
Reimbursement
All requests for reimbursement MUST be submitted within 7 days after completing travel via the Geography work request in-box at coss-geography-requests@fsu.edu. The request should include travel-related receipts in ONE PDF packet. Failure to do so may cause a delay or ineligibility of reimbursement.
Pay in Advance
Expenses such as conference registrations, hotel reservations, flights and car rentals can be purchased ahead of time with the department travel representatives’ Travel card. If you need any travel expenses paid for or have any further questions, please see the Administrative Associate in the main office or the Administrative Specialist in Bellamy 323.
For additional information please see the Travel Reference Guide.