Guidelines for Travel

Request to Travel Form

Please submit a completed Request to Travel Form to the Chairperson as soon as you know you will be traveling. This form should be submitted via the Geography work request in-box at  coss-geography-requests@fsu.edu.

Assigning your Travel Delegate (upon approval for travel)

Once approved for travel, follow the instructions below. First, assign your travel delegate as the Administrative Specialist. This will allow him/her access to your profile and ability to submit expense reports on your behalf.

  1. Go to my.fsu.edu
  2. Click on the shortcut “C” icon (this will take you to the Concur site)
  3. Click on your “Profile Settings”
  4. Click on “Request Settings” (left side)
  5. Click on “Request Delegates”
  6. Click “Add”
  7. Type the Travel Representative’s name into the Search bar
  8. Check mark all of the boxes across
  9. Save

Travel Information

Then, all business air travel must be booked in Concur or over the phone with World Travel Services, Inc. FSU encourages travelers to book hotels and rental cars in Concur or with World Travel. Users should have a fully approved Travel Request in place before booking a trip.

Reimbursement

All requests for reimbursement MUST be submitted within 7 days after completing travel via the Geography work request in-box at  coss-geography-requests@fsu.edu. The request should include travel-related receipts in ONE PDF packet. Failure to do so may cause a delay or ineligibility of reimbursement.

Pay in Advance 

Expenses such as conference registrations, hotel reservations, flights and car rentals can be purchased ahead of time with the department travel representative’s travel card. If you need any travel expenses paid for or have any further questions, please see the Administrative Specialist in Bellamy 323.
For additional information please see the Travel Reference Guide.